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AssetTech™
turns asset data to knowledge
S&S' AssetTech™ is a fully featured Windows®-based fixed asset management solution for GASB-34 compliance. AssetTech™ is a modular system, allowing users to pick and choose the modules to suit their needs and budget. Mobility is supported with Web-based access from the remote data entry sites and with hand-held devices for scanning bar codes.
AssetTech™ tracks inventory using user-defined property location parameters, multiple purchase capabilities per asset, special user-defined fields for custom searches and reporting. By allocating the appropriate depreciation amounts by fund, AssetTech™ tracks all infrastructure items such as buildings, bridges, and roads. It even has the capability to handle the depreciation allocation for those items that were purchased by multiple funds. To even further the value of the asset and inventory process, AssetTech™ integrates with financial systems and updates the General Ledger.
AssetTech's™ modular design provides the right solution today, and as your community grows and changes.
Property Management
AssetTech™ handles three types of property: depreciable, non-depreciable, and insignificant. Additionally, AssetTech™ manages depreciation based on how it was paid for (funding source) and how it's being used (function). Multiple funding sources and depreciation allocations are allowed. Multiple purchases can be recorded on a single asset and each purchase can be depreciated separately.
Supporting accrual and cash basis, AssetTech™ collects information about the relationship between where an asset purchase is posted, the related depreciation expense, and the balance sheet accounts. This makes entry of accounting information very fast, and provides reports that give clear figures to use in converting cash to accrual.
Purchase Reconciliation
AssetTech™ integrates seamlessly with existing accounting systems and operates harmoniously with entire financials environments while ensuring accuracy in all accounting aspects current in the GASB requirements. AssetTech™ provides the features and tools to automate the manual processes of inventory management and tracking. It supports manual processes, but facilitates the client to take full advantage of remote points of data entry with Internet access and multiple quantities of large purchases to make asset management manageable.
AssetTech™ allows an item's physical and accounting information to be entered at different times or locations enabling the reconciliation of paid invoices and amounts to the physically tagged asset. By defining the fields to be accepted during quick entry, AssetTech™ simplifies the task of recording multiple purchases per asset and multiple purchase orders for an item, as well as the receipt of a single or multiple quantity assets. Taking the advantages of inventory management to the accounting department for where PO line items are automatically updated when received assets are entered into the system.
ReportingAssetTech™ has the ability to support unique and user-defined account number structure. By defining the components, the client can query, total, sort and report on selected account number segments.
As a full-featured fixed asset management system, AssetTech™ contains a report manager that consists of clear and concise reports that are as sophisticated, adaptable, and as easy to use as the program itself. Using AssetTech™, business managers can run a history report for each asset. Furthermore, 
AssetTech™ managers can "warehouse" assets by providing posting actions such as "shipped to" and "received" and manage movement of assets within the organization. A comprehensive suite of GASB-34 compliant reports complements AssetTech's™ powerful functionality. These reports, which allow querying, totaling, and sorting on account number segments, are indispensable tools for inventory control.
Audits and Tracking
Increasing the level of accountability, the system's audit features record all changes, additions or deletions made to the data. The audit utility provides the user with a view of changes to the database. AssetTech™ records changes to inventory records as changes are made within the system. These changes can be reviewed collectively, by item, or by date range. Provided in the audit list is information such as the changed element's old and new values, where in the database the change occurred, and the User-ID of the person who made the change. Outdated records can be purged individually or by date range. AssetTech™ provides variable levels of security to limit access to different functions serving to prevent data and or system corruption.
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