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Records Management System and Imaging System
Powerful software solutions are essential in today’s busy Clerk’s Office. Using the latest technology, S&S has created the most progressive, comprehensive Records Management System. The development was driven by client feedback and is supported by a company with tremendous insight into the daily workings of the Clerk’s Office. The system is an easy to use, customizable, highly auditable, feature rich solution offering the flexibility and adaptability demanded by today’s Clerks of Court. It supports mortgage, conveyance, chattel, marriage, and other miscellaneous record types. Look into how S&S’ CIS Records Management System is key to improving the performance, efficiency and productivity of your office.
BENEFITS
CIS™ Records Management is a comprehensive solution incorporating
data entry, indexing, maintenance and document imaging. With the increasing
number of records recorded and the limited amount of space in the Clerk’s
office, document imaging and archiving is the storage solution. It is engineered
to provide maximum flexibility and utility while minimizing the amount of
time needed to run common operations; increasing productivity while decreasing
costs.
Flexibility:
- Promotes ease of use and speed of input
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Supports multiple index and instrument types
- Customizable user interface
- Allows user defined fields for tracking, reporting and searching additional information
- User defined reports and indices
- Support for impact printers as well as laser printers
Time Saving:
- Wizard-like interface for indexing and scanning records
- Workflow management
- Ability to save attribute filters for later use
- Double Entry Verification
- Batch processing capabilities for indexing and scanning
- Instant viewing and printing of images from search results
Advanced Technology:
- Comprehensive indexing, archiving, searching, and viewing tools
- Built-in validation and integrity checks
- Auditing capabilities
- User defined security groups
- Advanced index and report generation
- Tools for handling microfilmed images and back indexing
- Advanced searches can be created using multiple criteria
- Bar-code scanning capabilities
- Integration capabilities are available for other agencies as well as public web inquiry
New! CIS™ Document Imaging Redaction Component
Federal Mandates such as the Freedom of Information Act, Identity theft,
and fraud have influenced many states to adopt legislation requiring government
offices to remove or redact sensitive information like social security numbers
from electronic imaged documents, particularly those that are accessible
from outside of their offices. Software & Services, a Microsoft®
Gold Partner, recognizes the growing need for Clerks of Court to make their
public information available for viewing and printing via Internet access.
We have employed of the latest technologies to provide a feature rich solution
to this growing problem. Out CIS™ Document Imaging Redaction Component
provides a level of automation that makes this task much more manageable
and provides the tools to achieve higher accuracy results when analyzing
documents. This feature can be easily integrated into any of Software &
Services applications that support document imaging.
Major Benefits
Productivity: