Payroll

S&S offers a complete, feature rich, user-friendly payroll system. This system is designed to be completely flexible to accommodate a wide range of wage calculations as well as deduction and reporting requirements.

Highlights:

• Direct Deposit

  Automatically prints direct deposit letters to be sent to employees.

• Bonus or Supplemental Payrolls
• Stipend and extra pay modules store workshop history as it occurs with an option to create checks automatically with regular payroll or create checks separately.
• An efficient deduction system where the user can define schedules that contain formulas for calculation on specific earnings.
• Enhanced ability to define earnings.

  Allows up to 9999 user-defined earning types with variable account codes.
  Up to eighteen earning types can be used for each employee per check.

• Employee name inquiry (you do not have to know the employee number).
• Note pad attached to each employee master file record for comments.
• Year-end processing prints Employee Master List.
• Ability to maintain check history display online for an indefinite period.
• Efficient handling of manual and voided checks.
• Display option allows user to view test checks to see result of salary and tax changes.
• Automatic posting of contract salary amounts by position, service years or degree types.
• Automatic creation of employer expense entries to the general ledger for employer matching by funding source.
• Provides recap by general ledger account with detail of employees’ salaries and employer matching expenses.
• Optional Bank Reconciliation interface.

  Automatic update of payroll checks to Bank Reconciliation.
  Automatic update of accounts payable checks.
  Automatic update of deposits from cash receipts.

• Complete taxing flexibility.

  User-maintained federal tax tables.
  Allows complete flexibility on state and federal withholding taxes.
  Allows complete flexibility on withholding taxes and EIC for each employee.
  Handles taxable and non-taxable employee expense allowances.

• Automated Deductions

  Deductions calculated by flat rate, percentage or formulas.
  20 deductions available for each employee per payroll.
  Allows up to 9999 user defined deduction types.
  Handles unique deductions and earnings for individual employees.
  Handles employer matching on any deduction (user defined formula).
  Handles special one-time deductions or extra tax withholdings.

• Handles advanced earned income credit (AEIC).
• Handles employer matching on Medicare and social security.

  Maintains separate Medicare and social security wages/deductions/limits.

• Handles Section 125 (Cafeteria) Plan and various other tax sheltered deductions.

  Includes Section 125 Plan maintenance, prints forms and creates diskette.

• EEOC report
• Annual contract report prints detailed salary information in multiple formats.
• Handles deferred compensation deductions such 401(k) and 403(b) reporting for W2 reports.
• Prints W2s and creates W2 magnetic reporting file.
  

Leave Dockage, Sick Leave, Extended Leave, School Leave

• School secretary inputs leave data through online connection to the main office.
• One step input of Employee Leave and Substitute Payroll information.
• Capable of tracking teacher substitutions, location, dates and reasons for substitution.
• Complete audit path from Leave to Payroll to General Ledger.
• Payroll processing automatically pulls substitute payroll information and Employee Dockage information from the Leave file.
• Automatic calculation of Employee Dockage when applicable.
• Automatic update of Employee Leave information to Payroll Master.
• Reports of Teacher Dockage and Substitute Earnings by location or alpha sequence.
• Capability to generate Employee Leave History reports by a selected employee or for all employees.
• Report of employees leave balances in location or alpha sequence.
• Automatic allocation of Employee Sick Leave at the beginning of each year.
• Balance of Employee Leave is brought forward to leave history at the beginning of each year.
• Leave History file maintenance and inquiry capability.
• User-defined reason codes for Leave.
• Maintains vacation and sick leave taken and the balance remaining is printed on payroll checks. Includes ability to accrue by pay period, monthly or annually.
• Maintains extended leave.
• Integrates leave data to PEP file.
  

Retirement Processing

Prints monthly retirement reports by fund and creates disk file for each plan.

Reports: Employees on DROP Report
Yearly Retirement Report
Retirees Returned to Work Report
Employment History

Quarterly Wage Reports

 Quarterly wages report and diskette creation for 941 and state unemployment.

Insurance

 Insurance table maintenance and printing
Automatic posting of premium changes by age group.
State Group Insurance Monthly Report

Stipends

Quick input of workshop by batch entry.
Stores data until payroll creation as workshops occur.
Maintains workshop history by workshop and attendees.

PAYROLL REPORTS and FEATURES

• Prints payroll checks and register alphabetically or by school location.
• Preliminary and final check register subtotaled by payroll departments with breakdowns listed by Payroll, General Ledger and Fund departments.
• Prints/creates General Ledger entries for employer matching expenses during payroll.
• Prints General Ledger journals individually by fund and/or combined journal.
• Prints Payroll Recap by Account for check range or date range.
• Prints check register for unlimited years and by date range.
• Automatic posting of Salary Tables by position, degree or years service.
• Remaining in Contract Report detailed by earning and account code.
• Compensated Absence Report
• Check Comparison Report to review changes from prior payroll earnings or deductions.
• Deduction Reports for verification of deduction payouts.
• Auto-creation of payroll liabilities invoices in accounts payable after each payroll.

Federal and State Reports

• Wage & Withholding Report
• Prints W2 Verification report as well as the W2 forms and magnetic media.
• Plan 125 Forms (Cafeteria)
• EEOC Report
• Quarterly Wage Report
• Annual Contract Report (Type C)
• Labor Reports
• Workers Compensation Report
• PIPS Retirement Benefits Report

PEP Module

• Contract and Actual Reporting.
• Interfaces with leave taken and dockage module for attendance data.
• LEADS compliant with Curriculum Records.
• PEP Leave Extract Report
• Salary Worksheets
• PEP Report by Social Security Number, Site or Employee.

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