Payroll

School Board Financial Management - SFM™

S&S offers a complete, feature rich, user-friendly payroll system. This system is designed to be completely flexible to accommodate a wide range of wage calculations as well as deduction and reporting requirements.

Highlights

  • Direct Deposit
    • Automatically prints direct deposit letters to be sent to employees.
  • Bonus or Supplemental Payrolls
  • Stipend and extra pay modules store workshop history as it occurs with an option to create checks automatically with regular payroll or create checks separately.
  • An efficient deduction system where the user can define schedules that contain formulas for calculation on specific earnings.
  • Enhanced ability to define earnings.
    • Allows up to 9999 user-defined earning types with variable account codes.
    • Up to eighteen earning types can be used for each employee per check.
  • Employee name inquiry (you do not have to know the employee number).
  • Note pad attached to each employee master file record for comments.
  • Year-end processing prints Employee Master List.
  • Ability to maintain check history display online for an indefinite period.
  • Efficient handling of manual and voided checks.
  • Display option allows user to view test checks to see result of salary and tax changes.
  • Automatic posting of contract salary amounts by position, service years or degree types.
  • Automatic creation of employer expense entries to the general ledger for employer matching by funding source.
  • Provides recap by general ledger account with detail of employees’ salaries and employer matching expenses.
  • Optional Bank Reconciliation interface.
    • Automatic update of payroll checks to Bank Reconciliation.
    • Automatic update of accounts payable checks.
    • Automatic update of deposits from cash receipts.
  • Complete taxing flexibility.
    • User-maintained federal tax tables.
    • Allows complete flexibility on state and federal withholding taxes.
    • Allows complete flexibility on withholding taxes and EIC for each employee.
    • Handles taxable and non-taxable employee expense allowances.
  • Automated Deductions
    • Deductions calculated by flat rate, percentage or formulas.
    • 20 deductions available for each employee per payroll.
    • Allows up to 9999 user defined deduction types
    • Handles unique deductions and earnings for individual employees.
    • Handles employer matching on any deduction (user defined formula).
    • Handles special one-time deductions or extra tax withholdings.
  • Handles advanced earned income credit (AEIC).
  • Handles employer matching on Medicare and social security.
    • Maintains separate Medicare and social security wages/deductions/limits.
  • Handles Section 125 (Cafeteria) Plan and various other tax sheltered deductions.
    • Includes Section 125 Plan maintenance, prints forms and creates diskette.
  • EEOC report
  • Annual contract report prints detailed salary information in multiple formats.
  • Handles deferred compensation deductions such 401(k) and 403(b) reporting for W2 reports.
  • Prints W2s and creates W2 magnetic reporting file.

Leave Dockage, Sick Leave, Extended Leave, School Leave

  • School secretary inputs leave data through online connection to the main office.
  • One step input of Employee Leave and Substitute Payroll information.
  • Capable of tracking teacher substitutions, location, dates and reasons for substitution.
  • Complete audit path from Leave to Payroll to General Ledger.
  • Payroll processing automatically pulls substitute payroll information and Employee Dockage information from the Leave file.
  • Automatic calculation of Employee Dockage when applicable.
  • Automatic update of Employee Leave information to Payroll Master.
  • Reports of Teacher Dockage and Substitute Earnings by location or alpha sequence.
  • Capability to generate Employee Leave History reports by a selected employee or for all employees.
  • Report of employees leave balances in location or alpha sequence.
  • Automatic allocation of Employee Sick Leave at the beginning of each year.
  • Balance of Employee Leave is brought forward to leave history at the beginning of each year.
  • Leave History file maintenance and inquiry capability.
  • User-defined reason codes for Leave.
  • Maintains vacation and sick leave taken and the balance remaining is printed on payroll checks. Includes ability to accrue by pay period, monthly or annually.
  • Maintains extended leave.
  • Integrates leave data to PEP file.

Retirement Processing

Prints monthly retirement reports by fund and creates disk file for each plan.

  • Reports: Employees on DROP Report
  • Yearly Retirement Report
  • Retirees Returned to Work Report
  • Employment History

Quarterly Wage Reports

Quarterly wages report and diskette creation for 941 and state unemployment.

Insurance

  • Insurance table maintenance and printing
  • Automatic posting of premium changes by age group.
  • State Group Insurance Monthly Report

Stipends

  • Quick input of workshop by batch entry.
  • Stores data until payroll creation as workshops occur.
  • Maintains workshop history by workshop and attendees.

PAYROLL REPORTS and FEATURES

  • Prints payroll checks and register alphabetically or by school location.
  • Preliminary and final check register subtotaled by payroll departments with breakdowns listed by Payroll, General Ledger and Fund departments.
  • Prints/creates General Ledger entries for employer matching expenses during payroll.
  • Prints General Ledger journals individually by fund and/or combined journal.
  • Prints Payroll Recap by Account for check range or date range.
  • Prints check register for unlimited years and by date range.
  • Automatic posting of Salary Tables by position, degree or years service.
  • Remaining in Contract Report detailed by earning and account code.
  • Compensated Absence Report
  • Check Comparison Report to review changes from prior payroll earnings or deductions.
  • Deduction Reports for verification of deduction payouts.
  • Auto-creation of payroll liabilities invoices in accounts payable after each payroll.

Federal and State Reports

  • Wage & Withholding Report
  • Prints W2 Verification report as well as the W2 forms and magnetic media.
  • Plan 125 Forms (Cafeteria)
  • EEOC Report
  • Quarterly Wage Report
  • Annual Contract Report (Type C)
  • Labor Reports
  • Workers Compensation Report
  • PIPS Retirement Benefits Report

PEP Module

  • Contract and Actual Reporting.
  • Interfaces with leave taken and dockage module for attendance data.
  • LEADS compliant with Curriculum Records.
  • PEP Leave Extract Report
  • Salary Worksheets
  • PEP Report by Social Security Number, Site or Employee.