Purchase Orders

The Purchase Order Preparation system interfaces with the General Ledger System by creating journal entries needed to update the encumbrance balance. Our Accounts Payable System clears the encumbrances when an invoice is paid referencing a purchase order number.

Highlights:

• Prints Purchase Order, single or multiple pages, by PO number order or by PO type
• Parameters store up to 40 funds for each PO type
• Requisition to purchase order creation and print optional manual purchase order input without printing optional input by line item or encumbrance
• Allow new vendors to be added during input of purchase order
• Vendor number can be changed on a PO until it has been printed
• Automatically numbers the PO
• Purchase Orders can be displayed on the screen by the PO number or by vendor number
• Auto journal creation for encumbrances by fund
• A purchase order can be cancelled once entered
• The operator can specify if the item is to be shipped to a different location
• Up-to-the-minute encumbrance balance on general ledger accounts
• Option to view open PO 's by general ledger account number
• Open PO report is printed by PO type or by vendor number
• Restrict users by fund
• Purchase Order Demand Module allows manual number assignment with printed purchase orders

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