AIS™ 6.0.2 Features

Data Validation

• Units default to 1 when adding a new item if no units are entered by the user
• Validation of From and to Date of ownership record - To date not allowed to be less than From Date
• Validation of Primary Owner- AIS™ will not allow you to save an ownership record if the save will result in the parcel having no current primary owner
• Warning message given if % ownership doesn’t equal to 100%
• Error message given during transfer process if you add the same entity twice
  

LTC Extract - You now have the following options:

• Export for the LTC or CD viewer (Export by Parcel)
• Export for collections agency (Export by taxbill)
• You have the ability to include all taxes in the export (I wouldn’t do this if it’s an export to a collections agency, normally the assessor has the city taxes as part of the parish bill so if you export all taxes the city taxes will appear to be doubled in the export file)

CD Taxroll Viewer

• Modified the parcel detail screen and the report to group city and parish taxes together with subtotals for each type

User Defined Codes

• Now have an option to print on the parcel listing

Transfer

• If the parameter UpdateWithCAMAInTransfer is set to YES, during a transfer if an age65 exempt parcel is no longer under age65 exemption due to the transfer, you’ll have the option to update the taxroll value with the cama value

Query Analysis Report

• AIS™ will ask you if you want to send all the parcels that are found to the clipboard instead of sending the parcels to a report

User Defined Types/Codes

• You have the ability to provide data validation to the user defined codes. You can specify a validation type of None, Numeric, Date or List. If you provide a validation of type list, you will need to build a list of valid values. When you are in the user defined type setup, after you edit a user defined code and give it a data type validation, the system will ask if you want to go through all parcels in the system and validate the user defined code (this will allow you to verify your existing data).
• Whenever you are adding or editing user codes on a parcel, the system will now validate the data if you have validation setup on the user code. If the user code is a list, you will have the option of selecting a value from a list instead of having to type it in

Parcel Screen

• You can now sort the Deed List and Ownership List by clicking on the column you want to sort by. The first time you click the column it sorts ascending, click it again and it sorts descending. AIS™ will remember the last sort you used (this is per machine).

Sales Report-

• You can now filter parcels by ward and Section,Township,Range.
• Ward and Subdivision will now show on the results screen.
• The buyer and seller columns were made a bit wider but they will no longer bleed into the deed number column

Comps Report & Appraisal Report

• The image shown will be the image that is flagged as the default image for the parcel. If no default is set, AIS™ will use the first non-tiff image it finds.

Parameters Report

• Property classes and tax codes are now sorted by their Description

Search Screen

• Subdivision list made wider to show more of the subdivision name. Subdivision list will sort by subdivision name when presented without the subdivision codes, otherwise it will be sorted by subdivision code

Owner/Tenant Bug

• If the client was setup to not allow AIS™ to auto-generate a new parcel number, if a new parcel was created from the “Owner/Tenant” Screen, the new parcel created had the same parcel number as the original parcel. This has now been changed so that a new parcel number is always generated during a copy of a parcel.

Property Class Maintenance

• Added 2 flags “include in total value”, “include in total units”. The only places in AIS™ right now that will consider these flags are the following:
• Parcel Screen - in the item list the total value, hs value, units and hs units will only include property classes that have the flag set to include in total value
• Parcel Listing- same as the parcel screen
• Class Totals- same thing. The report will highlight any property classes that are excluded from either units or value totals
• TC33 Recaps- any AIS™ property classed marked to not include in total units will not affect the “units” you see for each tc33 class. Same goes for any that are marked to not include in the total value, those will not affect the tc33 values.

Balance Tools

• Added ability to send results to clipboard
• Added “parcel type” column to results in the critical errors wizard
• Added ability to clear out Tax Region validation rules for each ward or all wards
• Add a “Tax Codes” tab to the critical errors wizard that will allow you to build a query to find parcels without certain tax codes

Legal Description

• You can now specify the max number of lines of legal to print on the following:
• Parcel Listing- there is a place on the options screen to set this, you can set a default by setting the MaxLegalLines general parameter
• Tax Notice Letter (in taxroll reports)- this will look at the MaxLegalLines parameter to determine the max# of lines to print
• Legal Description in Letter Documents- the legal description in letters will only print out the max number of legal lines based on the MaxLegalLines parameter, if this parameter is not set then the entire legal prints

Physical Address

• AISä now supports multiple physical addresses on a parcel

HS Acres – 160 acre limit has been fixed to only allow 160 exempt acres per parcel but only to the value limit. Which ever limit is reached first is the limit that will be used.

Audits

Added the following to the audit when changes are made to:

• Deed information
• Parcel user codes
• Legal Description
• Private Notes
• Notes
• Complete Transfer
  o A simple audit record is made showing the parcel number, who did the transfer and the date it was done
• Split
  o A simple audit record is made showing the parcel number, who did the split and the date it was done

Tax Increase Search

• From the search menu, click on Prior Year Value/Tax Increase Search and then click the tax increase tab. This allows you to find all parcels where the taxes have when from $0.00 last year to taxes greater than 0 this year. The comparison of the taxes for the current year are based on the date the taxes were last calculated, it will show you that date on the screen. You can print letters, send results to search screen or clipboard, or print results from this screen. This search only includes net value and net acre taxes (therefore it would exclude looking at changes in city taxes or per assessment fees).

Splits

• You can now edit the parcel location on the split screen whenever you copy or move a location to the new parcel.

Parcel Listing

• The parcel number will show on every section of the report

Audit Search

• Added a “Select all” button

Deeds – mass add

• Deeds can now be added to a result set through the clip board
  PERSONAL PROPERTY

Personal Property Mass Update

• Changed the “Trial Run” button to read “Test Run”

Last Year Worked has been added to the advanced search

Leased Equipment Personal Property Data Entry

• Added a button to allow copying of a personal property item on the leased equipment screen. Also, when doing an “Add”, the Lease Name and Location will not clear out as you add each item in case you are entering many items with the same Lease Name and location.

Personal Property Table Maintenance

• Whenever you edit a personal property table, the data will be loaded into Excel for you to edit (with the exception of a few (Jackup Types, Well Types and Producers). After you edit the table, just close excel to save the data, you don’t need to click the “Save” button in excel

Personal Property Last Report Date

• On the main parcel screen there is an Appraisal Column in the item list that has “YES” or “NO”. For personal property data, in addition to “YES”, it will also have the year it was last reported (i.e. YES/2004)