Appraisal Information System (AIS) Suite
At its base, AIS™ is an administrative tool for tracking property locations, ownership and transfers of ownership, assessed amounts and taxes paid on property as well as the history of assessed values and taxes on a property. It tracks special tax exemptions from homestead to large commercial exemptions. It also keeps offices in compliance with government regulations.
AIS goes far beyond its base though with support of:
Personal Property
Built-in government-complaint calculation methods, including mass updates, support of special form reporting, exports and tracking.
Computer Aided Mass Appraisal (CAMA)
For assistance with reappraisals, offering custom calculations and cost table integration, in addition to mass updates, sketch and image integration, and CAMA value to tax roll value comparison.
Document Management
Includes options to make a document private or permanent, scanning directly into the software.
Website Integration
Uses real time property searches, mapping and Pictometry integration.
Tax Collection Integration
Available for sharing address changes and change orders, and for inquiries into the system.
Worksheets
Field worker assignment and data entry.
Workflow
For managing in office workflows.
Changes to Prior Year Certified Tax Rolls (Change Orders)
Creating and tracking within the system.
Multiple Searching Capabilities
Including custom queries.
Custom Letter Creation
Multiple Reporting Options
Related Solutions
AIS™ ImageFlo
AIS™ ImageFlo is a paperless software solution designed to mimic an office’s workflow. Because an office’s in-house workflows and processes are often unique, it offers flexibility to plan customizable solutions.
In an office handling large volumes of paper moving between different office personnel this solution cuts back on costs to print and time to process. There are easy markups tools for highlighting, dating and signing. Priorities can be set, statuses communicated and there is a tracking and reporting tool for managing.
This solution also includes batch scanning with barcodes for direct attachments, accomplishing the following:
- Eliminates 99% of hardcopy printouts
- Batch Scanning reduces time spent scanning
- Barcodes reduces time for attaching in AIS™ software
- Tracking reduces loss of paperwork and further provides management tools
Website Hosting *
i3-S&S creates customized websites for Assessment appraisal offices that uses the latest technology to transmit real time data to property searches.
Searches are available for:
- Owner Name
- Physical Address
- Parcel Number
- Subdivision
- Section-Township-Range
- Property Legal Descriptions
This website solution can provide links to maps, forms, contact information, detailed assessment reports, an online tax estimator, photos, sketches, current news and any general information an office wants to share with the public. This solution also allows an office to distinguish between public and office view.
Online Mapping *
i3-S&S can support satellite imagery, aerial photography and shape files with this solution with the ability to integrate with Pictometry for 3-D views. Online Mapping can also integrate with AIS’s real time data including photo images and sketches.
Assessment Appraisal offices can use maps to improve their assessment and reassessment processes. This solution also allows an office to distinguish between public and office view.
AIS™ Online Homestead Application *
With the AIS™ Online Homestead Application, users can submit homestead applications through a client’s website.
- The online user experience is simple. The opening page provides general information and easy to follow instructions, in addition to simple search options.
- Fields and pages are customizable.
- Submission is only allowed after all required fields under all pages have been filled in.
- Clients login to view Pending submissions.
- After an approval of a homestead application, a PDF report is created and pushed to a folder on the server.
- Data elements that fall under private information will not be included in the PDF.
- The online application can also be used in-house with the option to utilize a signature pad and a custom MS Word document.
Online Business Reporting *
i3-S&S offers a solution that allows businesses to report their assets to assessment appraisal agencies. This process usually starts with paper forms filled out and mailed to the appraisal office. Upon receipt, the office manually enters this information into their AIS system, which are entered in online in easy tab through fields. Applicable parties receive emails with reports while AIS™ automatically attaches the report to the businesses’ assessment record.
Signature Pad
Many of the tasks that are performed for property owners by an Assessment Appraiser’s office require the owner’s signature on various documents like Homestead applications, Special Assessment level applications, and Assessment Certificates. Managing all of these forms can be challenging and can also utilize a lot of storage space.
We’ve developed a Signature Pad module that allows electronic signing of documents which are directly imported into AIS™, providing paperless automation and streamlined form management.
Computer-Aided Mass Appraisal (CAMA) Stats
AIS™ stores deed information, including selling prices that usually represent all items on an assessment. Using CAMA Stats that sales information, the CAMA information and the assessed values on the tax roll can be viewed side by side. The sale price and price per square foot of the improvement can then be extracted. CAMA Stats presents the mean and median sales prices, and the assessment to sales ratio values. The data can be filter by areas representing subdivisions or defined marketing areas. Ratios in particular areas can quickly identify possible discrepancies in tax roll data. A direct link back into AIS allows for immediate adjustments to assessment and CAMA data.
Image Gallery
Remaining objective when determining the value of a structure and evaluating its attributes, whether it’s residential or commercial, can be tricky. If you send three people to the same home, they may come back with three different evaluations of its quality and condition.
i3-S&S designed the Image Gallery as a way to minimize subjective evaluations in an office. Starting with a subject property photo, a gallery of images is available to compare the subject image with others that have already been classified with attributes like condition and quality.
Statistical Sales Program (Sales Stats)
In residential areas where property sales are available, median or average sale prices are often used to derive at costs per square foot, which can then be applied to neighboring homes or areas with little or no active sales.
AIS™ stores historical sales information of assessments. That sales information can be exported and then imported into Sales Stats. This solution presents the sales data alongside assessed values on the tax roll. Average, median, minimum, maximum and ratio values are presented. The data can be filtered by subdivisions or defined neighborhoods. A direct link back into AIS™ allows for immediate adjustments to assessment values.
Watercraft
Watercraft can amount to huge assets. When an assessment appraiser’s office can put those assets on their tax roll, they can claim the taxes paid on them for the community they represent.
The Watercraft solution uploads information on the watercraft vessels an office is claiming on their roll and compares it to what others are claiming. All participating offices have access to the duplicate records it generates allowing duplicates to be resolved.
* Online, public facing solutions
i3-Software & Services (i3-S&S) is a leading developer of technical solutions for local government offices. i3-S&S’ focus is on providing exceptional technical software solutions and establishing long-term, mutually beneficial relationships with our clients.
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